While the Timesheets.com software is indeed DCAA compliant, conforming to DCAA requirements involves taking a minute to set up your account correctly. We recommend the following:
- Enable the Time Entry Cutoff date feature to prohibit past and future time entries (found on the Security tab of the Company Settings page).
- Enable the Automatic Password Update Requirement feature (also found on the Security tab of the Company Settings page).
- Require supervisor approval for manually entered time (setting number 4 on the Hourly tab of the Company Settings page). Also, note that individual user settings should be checked as well. These are found in user settings on the Options tab, Extended Security Permissions subpage. These settings should be enabled.
- Require users to sign their timesheets and supervisors to approve employee time prior to closing payroll or archiving project time (electronic signatures can be enabled via the Options tab of a user’s settings page, then Security and Signatures subpage setting 1).
- Enable email notifications for new alerts (found in on the My Account Settings subpage of the My Account page accessed by clicking the user icon in the top right of your account).
- Restrict users from creating or modifying projects. Only administrators should be allowed access to this functionality. (See setting 2 on the Security and Signatures subpage on the Options tab of a user’s settings page.)
- Supervisors should not be allowed to add, edit, or deactivate users. These permissions should be reserved for administrators. (See the Management tab of a supervisor’s settings page.)
- Supervisors should be discouraged from modifying their subordinates’ time. If your organization permits, you may remove the ability of a supervisor to modify time, leaving such duties to account administrators (setting 1 and 1-1 on the Management tab of a supervisor’s settings page). Users should generally make any needed changes to their own timesheets.